New procedure for applying for a Spanish passport in Cuba: information from the Consulate in Havana

The Spanish Consulate General in Havana clarifies the new application procedure for a first-time passport on its official website.

The instructions from the Spanish consular office in Cuba clearly state who can request an appointment for this procedure, the deadlines, and the method of application. They also issue important warnings about the process. 

Following, the Requirements to apply for a Spanish passport in Cuba:

Who can apply for a Spanish passport in Cuba?

1) You can request an appointment for your first passport only if you are a Spanish citizen, registered in the Civil Registry of the Consulate General of Spain in Havana, and the consulate has enabled the period corresponding to your registration date (at this time, those registered until March 14, XNUMX). 2025).

2) There are two different ways to apply for a first passport, depending on the date of birth registration and acquisition of Spanish nationality in the Consular Civil Registry.

1. a) Applicants for the first passport whose registration date in the Consular Civil Registry is prior to March 15, 2025: 

For the ID: You must enter your volume, page, and number, formatted as 3 or 4 digits. If necessary, add a '0' before each number. For example: Volume 989, page 022, number 004, would be 989022004. For four-digit volumes (greater than 999), you must enter all four digits of the volume.

Password: Your first and last name initials and your date of birth. Consult the Consulate General website the examples.

1. b) Applicants for the first passport whose registration date in the Consular Civil Registry is after March 15, 2025: 

ID: To request an appointment, you must enter the eleven (11) digits of your Cuban identity card. Password: The first nine (9) alphanumeric characters of your "Personal Code of the Individual Registration of the Registrant." See the example on the Consulate General's website.

Spanish passport appointment in Cuba

3) You must attend your scheduled appointment with the documentation listed on the website of the Spanish Consulate General in Havana (section "Passports - Requirements and Procedures for Obtaining Passports"). Otherwise, your passport application cannot be processed.

4) The consulate's list will be the only valid means of granting you access to consular offices. Receipts are not accepted as proof of any kind.

5) Appointments are gradually becoming available. If you don't find any available appointments, please check this website regularly.

6) The appointment is personal, non-transferable, and free of charge. Appointments cannot be made in the name of others. The Consulate is not responsible for any misuse of your credentials.

7) In order to guarantee equal conditions in access to the service, the conditions of the service are as follows:

1. A) Appointments can only be canceled up to three (3) days before the appointment. After this time, you will no longer be able to cancel them. Cancellations can be made under 'History and Cancellations'.
2. B) If you request an appointment to visit the consulate in three days or less, you cannot cancel it. Before making that appointment, please check that you can attend.
3. C) To ensure responsible use of the appointment system, please remember that if you do not show up or cancel your appointment with sufficient notice, you will not be able to obtain a new appointment within the following 2 months.
4. D) It is your responsibility to cancel or modify your appointment. Consulate employees cannot access your personal profile or modify or cancel appointments.
5. E) If you make more than 3 cancellations within the application period (three months), your user will be disabled.

Alerts from the Spanish Consulate in Havana

The Spanish Consulate in Havana warns that its system will not send reminders or notifications. "Please check our website and Twitter profile 24 hours before your reserved appointment to ensure there are no incidents or office closures due to force majeure," they state.

At the time of writing this note, there were appointments available for a Spanish passport in Cuba on Thursday, June 12, 2025. Request from the Official Site from the Spanish Consulate in Havana.